Sunday, August 28, 2005

Package a presentation to a CD or folder

To bundle files to a CD or folder:

1. Open the presentation you want to package.
2. On the File menu, click Package for CD.
3. Add files you want and select and clear any options for the package.
4. Click either Copy to folder or Copy to CD.

Good uses for copying to a folder:

Makes the presentation portable so that it can be shared on a file server.

Enables you to burn to a CD if you have Windows 2000 instead of Windows XP or later.

You can package your files to a folder and burn the folder to a CD using a third-party CD-burning program.

Lets you check the size of your packaged files before you begin burning to the CD.

After copying to a folder, you’d check its properties (right-click the folder, click Properties, General tab) to see the disk space used.

Thursday, August 18, 2005

Animate a chart

In normal view, display the slide that has the chart you want to animate.

To add a special visual or sound effect to text or an object.
For example, you can have your text bullet points fly in from the left, one word at a time, or hear the sound of applause when a picture is uncovered.) and select it.
On the Slide Show menu, click Custom Animation.

In the Custom Animation task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.), click the down arrow on , and do one of the following:

Animate the chart as a whole

If you want to make the text or object enter the slide show presentation with an effect, point to Entrance and then click an effect.

If you want to add an effect to text or an object that is on the slide, point to Emphasis and then click an effect.

If you want to add an effect to text or an object that makes it leave the slide at some point, point to Exit and then click an effect.

If you want to add an effect that makes an object move in a specified pattern, point to Motion Paths and then click an effect.

Items are listed in the order in which they are added, and include icons that indicate timing in relation to other animation events.), top to bottom, in the order you apply them. If you add chart effect options, they will appear in a collapsed list under the effect that you applied to the chart. The animated items are noted on the slide by a non-printing numbered tag that correlates to the effects in the list. This tag does not show up in the slide show view.

Thursday, August 11, 2005

Extract sound files from PowerPoint

Want to extract narration from a PowerPoint file to tweak in a third-party sound-editing program? You can extract audio files from narrated presentations by saving them in the .html format.

Open your narrated PowerPoint and Choose File>Save as Web Page. Be sure to choose Web Page (.html) from the "Save as Type" drop-down list (not Single File Web Page).

After saving, click Web Options and click Publish. Look through the .htm or .html files that PowerPoint created and you'll see a .wav file for each slide, numbered consecutively.

They'll look something like this: sound001.wav or sound002.wav.

(Tip provided by Presentations columnist, Ellen Finkelstein,

Monday, August 08, 2005

Making charts dim or disappear to focus audience attention in PowerPoint

The final panel in the Chart Effects property sheet, After Animation, lets you hide or dim the entire chart after you've revealed it through animation.

You can even place two charts on the same slide and use one of the hide settings to make the first chart disappear before you display the second. This lets you concentrate the focus of your presentation even more minutely as you step through it.

To make your first chart disappear before you reveal a second chart on the same slide, select the first chart and then choose Slide Show | Custom Animation from the menu bar and click on the Chart Effects tab.

On the Entry Animation And Sound panel choose an effect to make your first chart appear during the presentation. Then on the After Animation panel, select Hide After Animation (or Hide On Next Mouse Click) or choose a light shade of a color to dim the chart and click OK.

Finally, repeat the process for your second chart. Now when you play the slide show only one chart will be visible at one time even though they are both located on the same slide.

Monday, August 01, 2005

How to use the new diagramming function in PowerPoint 2003

The flash video tutorial is here.

Take a look at the new diagramming functionality in PowerPoint 2003. These 5 types are available:

Venn (Venn diagram: A diagram that is used to show areas of overlap between and among elements.)

Cycle (Cycle diagram: A diagram that is used to show a process that has a continuous cycle.)

Pyramid (Pyramid diagram: A diagram that is used to show foundation-based relationships.)

Target (Target diagram: A diagram that is used to show steps toward a goal.)

Radial (Radial diagram: A diagram that is used to show relationships of elements to a core element.)